Moonlit Invitational Event Terms & Conditions + Media & Usage Release

Effective Date: 2/12/26
Event: Moonlit Couture Invitational (the “Event”)
Dates: April 16–19, 2026
Primary Area: Wauwatosa, Wisconsin (and nearby locations as needed)
Host: Moonlit Couture (“Moonlit Couture,” “we,” “us”)
Contact: [email protected]

By purchasing a ticket, attending, participating, or entering any Event location, you (“Participant,” “you”) agree to these Terms & Conditions and Release.

1) Ticket Types, Capacity, and Inclusions

1.1 Ticket Types

Ticket types may include General Admission (GA) and VIP, plus optional add-ons (e.g., Moonlit Session upgrades, 1:1 sessions, mentorship add-ons). Your ticket includes only what is stated at the time of purchase.

1.2 Capacity Caps

Attendance is capped to protect quality, safety, and fairness. Caps may include:

VIP: up to 15

GA: up to 25

Moonlit Sessions: capped per house, operating simultaneously (e.g., up to 20 photographers per night per house), as communicated on the sales page and/or event packet.

Moonlit Couture may enforce caps and manage access to sessions, rotations, rooms, models, HMUA, educators, and locations.

1.3 Changes and Substitutions

Moonlit Couture may adjust:

looks/sets, locations, schedule order, rotation timing/groups, educator/model/HMUA participation

the number of looks delivered per block (if safety/flow requires)

These adjustments do not create a right to refund except as stated in Section 2.1.

2) Event Confirmation Guarantee and Refund Policy

2.1 Event Confirmation Guarantee (March 3, 2026)

If the Event is not confirmed by March 3, 2026, Moonlit Couture will issue a full refund of the ticket price paid to the original payment method.

2.2 After Confirmation: No-Refund Policy

After confirmation (or after March 3, 2026, if confirmed), all ticket sales are final and non-refundable, except where required by law or explicitly stated in writing by Moonlit Couture.

2.3 Chargebacks

Initiating a chargeback or payment dispute without first contacting Moonlit Couture may result in ticket cancellation and denial of entry.

2.4 Transfers

Ticket transfers may be allowed only with written approval and may require a transfer fee, identity verification, and acceptance of all terms by the transferee.

3) Schedule, Locations, Movement, and Safety

3.1 Multi-Location Environment

The Event operates across multiple home and studio environments, some with multiple floors, and may require travel between locations. Participants must be prepared for scheduled transitions and for safely transporting their own gear.

3.2 Participant Responsibility

You are responsible for your own transportation, travel, gear, insurance, meals (unless included), and any lodging not explicitly included in your ticket.

3.3 Safety and Venue Rules

You agree to follow all safety instructions, rotation rules, venue rules, and staff direction. Moonlit Couture may restrict access to any area for safety, privacy, or production reasons.

4) Code of Conduct and Professional Standards

4.1 Professional Conduct Required

This is an invitational environment. Participants must behave respectfully and professionally.

4.2 Prohibited Conduct

Prohibited conduct includes, without limitation:

harassment, discrimination, hate speech, intimidation, or unwanted advances

disruptive conduct, unsafe behavior, excessive intoxication

ignoring staff direction or rotation rules

“freelancing” schedules (private side-shoots, monopolizing talent, or disrupting access) unless explicitly authorized by staff

4.3 Enforcement

Moonlit Couture may remove any Participant from a session or the Event without refund for violations of conduct, safety rules, venue rules, or staff direction.

5) Rotation Structure, Fair Access, and 1:1 Sessions

5.1 Rotations and Fair Access

Shooting is conducted using structured rotations to distribute access fairly. You agree to follow assigned groupings, time blocks, and staff direction.

5.2 1:1 Sessions

If your ticket includes or you purchase a 1:1 session, you acknowledge:

times and assignments are scheduled and/or allocated based on availability and fairness

exact models/educators and times are not guaranteed

Moonlit Couture may adjust assignments to maintain fairness and production flow

6) Culling, Editing, and Deliverables

6.1 Required Editing Blocks

Dedicated culling/editing blocks are part of the Event design and are required to protect momentum and fairness.

6.2 Minimum Deliverables (Photography)

If you photograph a model in a look you participate in, you agree to deliver at least three (3) usable edited images per model, per look during the Event’s designated submission windows (you may submit additional images later).

6.3 “Usable” Definition

“Usable” means images that are reasonably in focus (where intended), properly exposed, and edited to a standard suitable for professional portfolio and social media use. Intentionally unusable “throwaway” deliveries do not satisfy requirements.

6.4 Failure to Deliver

Failure to meet deliverable requirements may result in consequences including (at Moonlit Couture’s discretion):

loss of eligibility for raffles/bonuses

loss of add-on eligibility

restriction from future Moonlit Couture events

7) Raffle Terms

7.1 Included Entry

Raffle entry (e.g., $300 gift card) is included with GA tickets as described at purchase. No separate raffle purchase is required beyond ticket purchase.

7.2 Bonus Entries

Bonus entries may be awarded based on upgrades/add-ons/participation criteria as disclosed on the sales page and/or during the Event.

7.3 Administration

Moonlit Couture administers raffles in good faith and may substitute a prize of equal value if necessary.

8) Mandatory Media Consent + Release (No Opt-Out)

8.1 Consent to Be Photographed/Filmed

By participating, you acknowledge and agree that the Event is recorded and documented. You consent to being photographed, filmed, and audio-recorded by Moonlit Couture and by other Participants in the normal course of Event activity.

8.2 Release of Claims

You release Moonlit Couture, venues, staff, and other Participants from claims related to lawful capture and use of your likeness, voice, and appearance in Event-related media, including claims for compensation, privacy, or publicity, to the fullest extent permitted by law.

8.3 No Compensation

You acknowledge you are not entitled to compensation for your appearance in Event media.

9) Content Ownership, Licensing, and Usage Rights (Applies to All Parties)

Intent: The Event is designed to generate images for all parties to use for marketing and self-promotion. By participating, you agree to the rights below.

9.1 Your Ownership

You retain ownership of the content you personally create (your photographs/video). Moonlit Couture does not claim ownership of your raw files.

9.2 License Granted to Moonlit Couture

You grant Moonlit Couture a perpetual, worldwide, royalty-free, non-exclusive license to use, reproduce, display, publish, distribute, and create promotional materials from Event content that includes you, your likeness, or your work, for:

marketing Moonlit Couture, the Event, and future events

recap videos, social posts, ads, website, email marketing, and portfolio displays

9.3 License Granted Among Participants (Models, HMUA, Educators, Photographers)

You agree that images created at the Event are intended to be used for self-promotion by the participating creative team. Accordingly:

Photographers grant the pictured models/HMUA/educators a non-exclusive license to use images in which they appear for self-promotion (social, website, portfolio, press, booking).

Models/HMUA/educators grant photographers a non-exclusive release to use images featuring them for photographers’ self-promotion (social, website, portfolio, press, booking).

This mutual license is worldwide, royalty-free, and perpetual, intended for non-commercial self-promotional use.

9.4 Commercial/Third-Party Use (Optional Boundary)

If a Participant wants to license Event images for paid commercial advertising for a third-party brand or resale as stock, they are responsible for securing any additional releases/permissions required (including from models, HMUA, venue/property, and Moonlit Couture where applicable). Moonlit Couture may require written approval for brand/commercial uses involving Event name, venue sets, or proprietary concepts.

9.5 Credits and Tagging

Moonlit Couture may publish recommended credit/tag guidelines (e.g., photographer credits model/HMUA and vice versa). Participants agree to make reasonable efforts to credit collaborators where practical.

9.6 Restrictions (Respect + Safety)

Participants may not use Event content to harass, defame, or misrepresent any other Participant. Moonlit Couture may request removal of content that violates conduct standards or safety expectations.

10) Accessibility Requests

If you have accessibility needs, contact [email protected] before purchasing so we can discuss what may be possible within venue constraints, safety requirements, and the Event schedule.

11) Assumption of Risk, Liability, and Indemnity

11.1 Assumption of Risk

You acknowledge the Event includes moving between locations, stairs, low-light environments, equipment transport, and active shooting scenarios. You assume all risks associated with participation.

11.2 Limitation of Liability

To the fullest extent permitted by law, Moonlit Couture is not liable for injury, theft, loss, or damage to your gear or personal property.

11.3 Indemnity

You agree to indemnify and hold harmless Moonlit Couture for claims arising from your actions, negligence, misconduct, or breach of these Terms.

12) Governing Law and Disputes

12.1 Governing Law

These Terms are governed by the laws of the State of Wisconsin.

12.2 Venue

Any dispute shall be brought in courts located in or serving Milwaukee County, Wisconsin (which includes Wauwatosa), unless Moonlit Couture elects an alternative forum or arbitration in writing.

12.3 Severability

If any provision is unenforceable, the remaining provisions remain in effect.

12.4 Entire Agreement

These Terms, your ticket selection, and any posted Event guidelines/releases constitute the entire agreement regarding the Event.